Officers: Rob Tiger, Gail Criss, Linda Bowar
Directors: John Bayne, Sandy Nicolette, Lou Lanwermeyer, Joanna Atkisson, Dorothy Ethridge,
Bob Leonard, Ron Guggisberg and Bob Brock
Chairs: Jean Gora
President Tiger called the meeting to order at 5:05 pm. Lanwermeyer made the motion to approve the agenda, Bayne seconded the motion and the board voted approval.
Board Meeting Minutes: Nicolette made a motion to approve the November 15th board meeting minutes, Criss seconded the motion and the board voted approval.
Treasurer’s Report: The board reviewed the Financial Report. Information as of the 2011 Recap indicates a Savings Account Balance of $30,680.14 with $ 20,350.14 designated for the Heritage Park and $10,330.00 for the Courthouse Restoration. Jack Rabbit Trail has funds totaling $22,510.46 and there is a balance of $23,016.88 in the General Account. A Certificate of Deposit totals $32,582.12. All CCCRA funds total $108,789.60 (See Exhibit A). Nicolette made a motion to accept the Treasurer’s report. The motion was seconded by Bayne and approved by the Board. The Board will discuss ways for the treasurer to show expenses without creating a lot of additional reporting and paper at the February Planning Meeting.
President’s Report: Tiger recently attended the Steering Committee Meeting for HandMade in America and brought the Board up to date on the status of HandMade. Also, there will be a Cluster Meeting in May for the Small Town Initiatives and the fees are changing. It was suggested that we seek funding from the Town of Hayesville to pay the fee for the Small Town Initiatives.
Vice-President’s Report: Criss wants to make sure that all volunteer hours and mileage are reported. The hours are valued at $20.50 per hour for volunteers. The information is very important when submitting reports or seeking grants. This will be discussed further at the upcoming planning meeting
Old Business: The planning meeting will be held on Sunday, February 12th at 3:00 pm at the home of Dorothy Ethridge. The facilitator will be Faye Hobbs. Everyone should bring an appetizer and whatever beverage they prefer. Also to be discussed is whether we want to have one or two membership meetings per year.
New Business: Funding for a 2012 archeological dig near Spike Buck Mound was discussed. Tiger has learned that Jane Eastman of the Western Carolina University Department of Anthropology and Archeology has received $3,000.00 from the university for a future dig. The board felt that CCCRA should contribute at least $500.00 at this time and possibly more in the future. Bayne made a motion to approve the $500.00 contribution and Lanwermeyer seconded the motion with the board voting approval.
Criss has talked to Moyer in regards to forming a Budget Committee and Moyer agreed that a committee was needed.
Criss was given the go ahead to purchase a display board for events and name tags for the board. The display board will cost about $150.00 and the name tags $10.00 each. Board members will each pay for their name tag.
Criss read aloud the CCCRA Conflict-of-Interest policy to the board members.
Open Agenda: Guggisberg wanted to make sure that Moyer understands all the forms that need to be sent to the IRS for CCCRA. Bayne suggested that if Moyer had any questions she should call Millie Bayne, our former Treasurer.
Nicolette attended the Clay County Chamber of Commerce Business after Hours and met Hazel Cording from Radio Station 97.5 in Young Harris. The station has recently been purchased by new owners and the format is news and talk. Tuesdays and Thursdays will focus on Clay County businesses, organizations, and events. Hazel Cording can be reached at 706-839-1490 or at Hazel@wjulradio.com.
On Thursday, February 2nd a community meeting will be held a 5:00 pm at the courthouse to officially close the Clay County Sesquicentennial.
Guggisberg told about available grants for the urban trails program.
The meeting was adjourned at 6:35 pm.
Respectfully submitted,
Linda Bowar, Secretary
