November 17 Board Meeting Minutes

CLAY COUNTY REVITALIZATION ASSOCIATION
Board of Directors and Committee Chair Meeting
Tuesday, November 17 2009


Officers: Rob Tiger, Margie Weathers, Sandy Nicolette, Millie Bayne
Directors: Ron Guggisberg, Joanna Atkisson, Louise Lorentzen, Dorothy Ethridge, Gail Criss, Sandy Nichols, John Bayne
Members: Jean Gora, Pam Nichols

President Rob Tiger called the meeting to order with a request to approve the agenda. John Bayne made the motion to approve the agenda, Margie Weathers seconded the motion and the Board voted approval.

Board Meeting Minutes: Millie Bayne made a motion to approve the September 15 Board minutes. John Bayne seconded the motion and the Board voted approval.

Treasurer’s Report: Millie Bayne, presented the Financial Report Information as of 11/16/09 indicating a Savings Account Balance of $28,870.26, with $16,806.07 designated for Heritage Park, $4,672.73 for Playground and $7,391.46 for other projects (Courthouse Restoration). Jack Rabbit Trail has funds totaling $2,7072.07 and a balance of $14,424.40 is in the General Account. A Certificate of Deposit totals $31,677.14 All CCCRA funds total $102,043.97. (See Exhibit A) Ron Guggisberg made a motion to accept the Treasurer’s report. The motion was seconded by Margie Weathers and approved by the Board.

President, Vice President, Committee Chair Reports

Vice President: Vice President Weathers noted that Judi Jetson has been hired by HandMade to replace David Quinn.

President: President Tiger informed the Board that he has been invited to the Blue Ridge Heritage Board meeting to update them on the Heritage Village project and the Hiking/Biking Trail

We are being encouraged to apply for Golden Leaf funding again. Approximately $2 million will be available for Clay County. Meetings will be held next year. We will encourage CCCRA members to attend to show support.

Margie Weathers made a motion for John Bayne and Rob Tiger to meet to determine the best way to secure the Golden Leaf grant. John Bayne seconded the motion and the Board voted approval.

New Business

1. Board meeting dates for 2010. Margie Weathers will send a calendar to Board members.

2. Jane Eastman’s Field School Project. Millie Bayne made the motion to support Jane Eastman’s assistance with the Spikebuck Field School Project, either by obtaining outside funding or taking the money out of CCCRA funds. Margie Weathers seconded the motion and the Board voted approval.

3. Discussion of November 8 Planning Session. John Bayne reviewed survey results:

Those areas we are encouraged to continue:
· Court House
· Beautification
· Heritage Park
· Music in the Park
· Car B Que
· Family Fun Fest

Those areas needing our attention:

Communication:
Internal: CCCRA newsletter every other month via email; send out after Board meetings Margie, Lou, Jean Gora, and several more people will work on this. Joanna Atkisson will send an example of her newsletter to Margie Weathers.

External: Website needs to be updated more frequently. Board members/committee chairs may send information to Jean Gora throughout the year. Should be linked to Chamber and H&A’s websites and dates put on community calendar. Remember to include CCCRA in all newspaper articles. (Sandy Nicolette will check on CCCRA’s Chamber membership status.)

CCCRA Ambassador: Sandy Nichols and Margie Weathers will determine what and how CCCRA’s story will be shared with community organizations. Include accomplishments, current project status and appeal for new members.

Membership: Need campaign to increase number of members, have more volunteers for projects, and increase business members. Each Board member is to solicit 2-3 new members before next Board meeting. Brochures will be at Rob’s. (note website: cccra.net) Business membership will be $20. Margie or Dorothy will take pictures of businesses for newspaper. Need to get CCCRA sign from storage room. Louise Lorentzen will make up template for information to accompany picture.

Heritage Park: John Bayne reported that the winter house is complete and summer house needs river cane woven sides. November 21 is next work day with Jane Eastman and students expected to assist. Bayne will continue to work with steering committee to determine next steps for the 1880-early 1900’s portion of Park. Which buildings will be added is to be determined. Future plans include a link to Spike Buck mound.

Courthouse Interior Restoration: See President’s comments.

Next meeting: January 19 Board Meeting at Moss Memorial Library, 5:00 PM

There being no further business, the meeting was adjourned at 6:45 PM.

Respectfully submitted:

Sandy Nicolette
Secretary