January 2009 CCCRA Minutes

CLAY COUNTY REVITALIZATION ASSOCIATION
Board of Directors and Committee Chair Meeting
Tuesday, January 20, 2009


Officers: Rob Tiger, Margie Weathers, Sandy Nicolette, Wayne Smith
Directors: Joanna Atkisson, Dorothy Ethridge, Lou Lanwermeyer, Gail Criss, Louise Lorentzen, Katherine Mercer
Members: John Bayne, Richard Mercer


President Rob Tiger called the meeting to order with a request to approve the agenda. John Bayne made the motion to approve the agenda, Lou Lanwermeyer seconded the motion and the Board voted approval.

Board Meeting Minutes: John Bayne made a motion to approve the November 20, 2008 board minutes. Margie Weathers seconded the motion and the Board voted approval.

Treasurer’s Report: Treasurer Wayne Smith reported a Savings Account Balance of $30,521.86, with $18,753.90 designated for Heritage Park, $4,672.73 for Playground and $7,095.23 for other projects. Jack Rabbit Trail has funds totaling $12,992.54 and a balance of $14,504.27 is in the General Account. A $30,000 Certificate of Deposit was purchased at 2.86%. All CCCRA funds total $88,107.25. (See Exhibit A) The motion to accept the Treasurer’s Report was made by Lou Lanwermeyer, seconded by Gail Criss and approved. The motion to approve the 2009 budget was made by Margie Weathers, seconded by John Bayne and approved.

Vice President: Margie Weathers noted that the Grants and Contributions report should be updated to reflect in kind donations of $4200 for the Tom Day Mall office space and $4800 for intern housing at the Hinton Center.

President, Vice President, Committee Chair Reports: (See Exhibit B)

New Business

A. Courthouse Restoration Management Plan: Rob Tiger reported that Board members are invited to attend a meeting at his store on Thursday, January 22 at 1:00 pm. At issue is which agency will manage the interior restoration and/or serve as fiscal agent. The fiscal agent must have 501 (C) 3 designation. After receiving information relative to these issues, Board members will be asked to vote on the action to be taken by CCCRA via the internet.

B. Nelson Heritage Park: John Bayne will speak to Hal Farren about Hal’s willingness to become the Point of Contact individual person for future projects. Margie Weathers has volunteered to assist Hal with grant writing if he will accept this responsibility.

C. Planning Session Priorities: Margie Weathers summarized the following from Board member input:

Projects CCCRA Goals
Jackrabbit Trail Economic Prosperity
Nelson Heritage Park Cultural Preservation
Courthouse Environmental Protection

D. Recycling Project: Margie Weathers made the motion to ask Steve Kaagan to provide information at the March Board meeting regarding the feasibility of selling recyclable materials, including a plan that will include a time line for implementation and budget. The motion was seconded by Lou Lanwermeyer and approved.

E. Long-Range Planning: In response to input by Lou Lanwermeyer, it was determined that an ad hoc committee could be established for the discussion related to CCCRA long-range planning at the September 15 Board meeting.

F. Membership Committee: Margie Weathers made the motion to authorize the Membership Committee to establish a $50 business membership, develop promotional items for business members and determine the cost for printing more CCCRA membership brochures. Sandy Nicolette seconded the motion which was approved. Lou Lanwermeyer will provide input to the committee. Margie will inform committee members that CCCRA By Laws authorize the committee to spend up to $100 without Board approval.
Lou Lanwermeyer made the motion to purchase two solid hardwood plaques to be awarded to Tighe White and Ella Scheuer for their volunteer work at the Nelson Heritage Park. The motion was seconded by Margie Weathers and approved.

Announcements:

A. Wayne Smith informed members that they must complete a form which is to be attached to receipts and then given to Wayne for reimbursement. Wayne will give forms to committee chairs.
B. Dorothy Ethridge announced that there will be a trash pickup at the park near the High Bridge this Friday at 10:00 am. She will email this information to committee members.

Next Meeting: March 17, 2009 at Moss Memorial Library, 5:00 pm.

Adjournment: There being no further business the meeting was adjourned at 6:02 pm.

Respectfully submitted,


Sandy Nicolette
Secretary