February 17 Planning Meeting Minutes

Officers: Rob Tiger, Margie Weathers, Sandy Nicolette, Eleanor Moyer
Directors: Ron Guggisberg, Bob Brock, John Bayne, Joanna Atkisson, Bob Leonard, Gail Criss
Members: Mike Gora, Jean Gora

Jackrabbit Hiking/Biking Trails Grand Opening: April 30
Joanna Atkisson presented a proposed budget for the event. Planners are estimating that approximately 200 people will be in attendance. Efforts are being made to secure donated items and sponsors. Joann Atkisson made the motion to allocate up to $3,000 from the Jackrabbit Trail funds for the Grand Opening. The motion was seconded by Sandy Nicolette and the Board voted approval.

Ella Scheuer: Jack and Diane Scheuer will visit Hayesville from May 4-7. Thanks to the Baynes for providing lodging for the Scheuers. Brief memorial comments will be provided after the Garden Planting workshop at the Cherokee Homestead Exhibit on Thursday, May 5. A CCCRA and community gathering will be held at the Baynes’ residence on Friday, May 6 starting at 5 pm. Attendees will be asked to bring a dish.

Spring Kickoff: To be held on Thursday, March 31 7:00 pm at the Hayesville Methodist Church. Dessert and coffee/tea/water will be featured. Margie Weathers will coordinate the event.

The purpose of the Kickoff is to share plans for the year, providing opportunities for our members to be involved.
Chairpersons will speak for 5 minutes, explaining the event followed by questions…it was suggested that the chairperson prepare a display table which will have sign up sheet. Margie Weathers will be the time keeper.

Events/Activities to feature:
Courthouse: Bob Brock/Joe Rybecki
Cherokee Homestead Exhibit: Sandy Nicolette
Jackrabbit Trails Grand Opening: Joanna Atkisson and Ron Guggisberg
Family Fun Fest: Sandy Nicolette
Cherokee Heritage Day: Rob Tiger
Concerts in the Park: Karen Bruskin/Nichols
Car B Que: John Bayne

Drawing for $50 certificate at the Copper Door: each attendee will receive a ticket. (Sandy Nicolette will approach Dennis Barber about certificate.) We will use this event to recruit members.

John Bayne made the motion to allocate up to $200 for this event. Ron Guggisberg seconded the motion and the Board voted approval. It was suggested that we develop an agenda/contact sheet to give attendees.

March 15 Board Meeting:

Consider distribution of the following documents:
Map/brochure – 700 copies
Crafting large successes in small towns – 26 copies
Hayesville Buried Treasure – 925 copies

Punkin Chunkin: October 22,23

The meeting was adjourned at 7:30 pm.

Respectfully submitted:

Sandy Nicolette
Secretary

January 18, 2011 Board Meeting Minutes

Officers: Rob Tiger, Margie Weathers, Sandy Nicolette, Eleanor Moyer

Directors: Dorothy Ethridge, Ron Guggisberg, Bob Brock, John Bayne, Joanna Atkisson, Bob Leonard

Member: Alison Ashe

After an introduction of board members, President Rob Tiger called the meeting to order. Tiger announced that the Blue Ridge National Heritage Area Representative was unable to attend due to inclement weather. John Bayne made the motion to approve the revised agenda, Eleanor Moyer seconded the motion and the Board voted approval.

Board Meeting Minutes: Margie Weathers made a motion to approve the November 16 board meeting minutes. John Bayne seconded the motion and the Board voted approval.

Treasurer’s Report: Eleanor Moyer presented the Financial Report information as of 12/31/10 indicating a Savings Account Balance of $16,997 with $9,667 designated for Heritage Park and $7,330 for other projects (Courthouse Restoration). Jackrabbit Trail has funds totaling $25,815.98 and there is a balance of $23,144.12 in the General Account. A Certificate of Deposit totals $32,392.70. All CCCRA funds total $98,348.81. (See Exhibit A) John Bayne made a motion to accept the Treasurer’s report. The motion was seconded by Ron Guggisberg and approved by the Board. Treasurer Moyer will meet with a small committee to develop a proposed budget for 2011.

President and Vice President:

Vice President Weathers reminded board members that committee reports, with the number of volunteer hours and mileage, should be sent to her prior to each meeting. Weathers will record volunteer hours for those meetings in which she is in attendance. The committee reports will be attached to the agenda and sent out prior to each meeting.

President Tiger discussed the April 16 event which will be held at the Cherokee Exhibit for WNCW and Warren Wilson College students. A proposal for a Conservation Fund Grant was submitted to pay for the construction of a “transition” cabin which will be located on the level below the exhibit.

Old Business

1. Hayesville Brochure & Map: HandMade is funding the brochure which will include a map by Landscape Architect Intern Martha Eberle. The brochures will be provided to businesses for distribution to visitors. Eberle was sent a bowl, made by Glen Love, in appreciation of her previous work. Tiger will talk to Judi Jetson about the possibility of providing another token of appreciation.

2. Cardinal Security System: Cardinal has agreed to install the system for $2400, provided we dig the trench. Rob will follow up with Donna Abranches regarding the funding for this project.

New Business

1. Commissioners’ Meetings: All board members are encouraged to attend the February 3 Commissioners’ meeting and other meetings when possible in order to have CCCRA representation. Members agreeing to attend subsequent meetings are:

March: Weathers, Leonard, Bayne

April: Bayne

May: Moyer

2. Spring Kickoff Meeting: March 31, 2011

A planning meeting will be held at Joanna Atkisson’s house on February 17 from 5:30-7:30. All board members are encouraged to attend. Please bring $5 for pizza and a beverage of your choice. We will need to decide the format of the meeting: Shall we invite representatives from other organizations to share their plans for the year and/or shall we focus on our own events and how members can assist with our activities?

3. Economic Development: Gail Criss will be asked to invite Steve Kaagan to our March 15 meeting. The topic of his discussion is to focus on what CCCRA can do to help with economic development in Clay County.

4. Broadband Internet Service: Mary Weigold will be invited to a meeting in the future.

5. Blue Ridge National Heritage Area Representative Visit: President Tiger will check on the purpose for the visit. Board members recommend we take this opportunity to provide a tour of sites within our county that would be interesting to tourists.

There being no further business, the meeting was adjourned at 6:20 PM.

Respectfully submitted,

Sandy Nicolette, Secretary